Warwick Valley High School Crew Team
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 General  Regatta Information


A  DAY  IN  THE  LIFE  OF  A  REGATTA

Regatta  days  are  near  and  our  rowers  and  coaches  will  soon  be  practicing  on  the  water.  So  what happens  next?  The  parents  become  the  road  crew!  Following  is  a  brief  overview  of  a  Day  in  the  Life of  a  Regatta..... 
​THE  FOOD  TENT
  • The  food  tent/trailer  is  run  completely  by  parent  volunteers .
  • The  Warwick  Crew  Team  owns  a  trailer  containing  tents,  paper  products,  coolers,  a  travel stove,  grill,  pots,  pans,  bowls,  tables,  etc.
  • The  trailer  is  brought  to  each  regatta  by  the  parents  and  unloaded  to  set  up  the  Food  Tent.
  • The  Food  Tent  is  where  athletes  will  eat  between  races  and  meet  parents  when  they  are finished  racing.
  • The  Food  Captain  creates  a  “Menu”  of  requested  food  items  for  each  day.  Parents  sign  up  to donate  an  item  or  2  and  drop  off  their  items  at  the  tent  area  at  each  regatta.
  • The  Food  Tent  should  stay  open  until  the  rowers  with  the  latest  race  time  have  had  a  chance  to eat  as  all  of  the  rowers  need  a  chance  to  eat  and  unwind  after  racing.
  • NOTE:  After  their  race,  rowers  will  need  to  debrief  with  their  coach,  derig  their  boat,  and  load their  boat  onto  the  trailer.  This  process  can  take  up  to  90min.  Parents  will  likely  not  be  able  to see  their  rowers  until  after  these  items  are  complete.
  • At  the  end  of  the  regatta,  once  all  rowers  have  had  a  chance  to  eat,  the  trailer  is  packed  up  by parents  and  brought  back  to  the  home  of  a  parent  volunteer. 

​REGATTA  FOOD  
  • Food  Tent  &  Food  Donations:  You  will  receive  an  email  to  remind  you  the  week  of  the  regatta to  sign  up  for  a  designated  food  item  to  bring.  
  • Reserved  for  Rowers: Because providing  healthy  meals  to  the  rowers  is  first  and  foremost  at a  regatta,  please  note  and  respect  the  ‘RESERVED  FOR  ROWERS’  trays  of  food  that  will  be labeled  at  the  food  tent.  Trays  of  food  will  also  be  available  for  families,  but  because  estimating the  time  the  rowers  are  able  to  eat  and  how  many  guests  come  to  cheer  on  the  rower  can  be difficult,  we  are  going  to  try  to  reserve  a  few  trays  of  food  just  for  the  rowers  to  be  sure  they have  what  they  need.  

REGATTA-SPECIFIC  INFORMATION 
Regatta  Schedule :   The  coaches  determine  what  boats  will  be  entered  and  who  will  be  in  which  boats  in  order to  give  all  of  the  rowers  the  best  chance  at  success. 

TRANSPORTATION
  • Rowers  ride  together  to  and  from  Regattas  on  the  bus  (to  all  races  except  for  Erg  Race  in Newburgh  and  States at Saratoga  Springs). 
  • Bus  departure  times  will  be  announced  by  the  coaches  the  night  before  (or  a  few  days  before). Bus  leaves  from  the  WVHS  (around  back  by  new  gym).   Expect  early  departures -  4am is  not  uncommon! 
  • If  you  need  to  take  your  child  home  from  a  Regatta,  you MUST  let  the  coaches  know  so  they  are not  waiting  around  looking  for  rowers  to  board  the  bus.  

UNIFORMS 
All  Rowers  will  wear  black  leggings/shorts  and  their  uniform  shirt  or  long  sleeve  top,  and  yellow  team hat  and  can  layer  clothes under   them  to  keep  warm.  Regattas  have  varying  rules  about  uniforms. Some  regattas  require  all  rowers  to  wear  the  exact  same  uniform  during  their  race  (including  hats, jackets,  UnderArmour,  etc)  or  else  risk  being  disqualified.  For  simplicity,  we  ask  that  rowers  decide  in advance  with  their  boat  if  they  are  going  to  bring  a  certain  layer  item  for  during  the  race.   Make  sure rowers  bring  a  dry  change  of  clothes  (and  several  pairs  of  dry  socks)  and  layers  w/  them  regardless of  what  they  plan  to  wear  on  the  water. 

WEATHER 
If  the  weather  creates  unsafe  conditions  on  the  river,  the  coaches,  who  are  in  touch  with  the  regatta organizers,  will  communicate  accordingly.   Sometimes  a  decision  to  cancel  a  regatta  will  not  be  made until  early  a.m.  on  the  day  of  the  event.   The  coaches  will  text  their  rowers  and  the  club  will  send  out an  email  blast  to  all  parents.   We  will  also  try  to  have  this  information  on  our  website. 

If  the  weather  is  just  inclement,  the  regatta  will  take  place.   In  such  circumstances,  it  is  critical  that rowers  dress  for  the  weather  in  layers,  including  waterproof  jackets  to  keep  them  warm  and  dry  while they  are  rigging  and  waiting  to  launch  and  afterwards  when  they  derig  and  reload  the  trailer.   Rowers should  avoid  cotton  clothing  as  it  does  not  dry  quickly  and  does  not  hold  heat  in.   Rowers  should  layer with  weather  appropriate  UnderArmour  and  other  synthetic  fabrics,  which  they  can  wear  on  the  boat under  their  uniform  during  the  race,  as  well  as  a  hat  to  help  them  retain  heat.  Rowers  should  always have  a  complete  change  of  dry  clothes  and  rain  boots/waterproof  shoes  in  their  bag  on  the  day  of  a regatta. 

WHAT NOT TO DO 
Parents/families are not allowed in the area where the boat trailers are parked, where the rowers rig and derig the boats, or at the launch/recovery docks.

Parents/families are not allowed for safety reasons. These areas are very congested and it’s easy to get whacked in the head as crews are moving their boats to and from the launching area. In addition, the coaches consider this area as their locker room. It is where they prepare the rowers before the race and debrief with them afterwards. Please support the coaches’ efforts by waiting to congratulate your rower after a race until the coach has released him/her and he/she has joined you at the food tent or other designated area. 

WHAT TO BRING AND OTHER MISCELLANEOUS TIPS 
Chairs, binoculars, snacks/drinks for yourselves, weather appropriate attire/comfortable shoes and RAIN BOOTS. Allow yourself extra time to get to the venue and park. Sometimes the traffic near a regatta site is very congested, parking can be challenging, and you may need to walk a distance from your car to the river. 
Information on specific race sites can be found under Regattas/Race Sites 

WHERE  TO  FIND  TIPS  FOR  WHAT  TO  EXPECT  AT  REGATTAS 

With everyone working together, Race Days run smoothly and are not a lot of work for any one person. Should you have any questions, please ask. We are here to support the team and parents.  
  

SEE  YOU  AT  THE  RIVER! 

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  • Home
  • WVHS Crew Store
  • Sponsors
    • Sponsorship
    • Sponsorship Tiers
    • Sponsorship Forms
  • The Team
    • Registration Information
    • FAQs
    • Policies >
      • Safety Policy
      • Sportsmanship Policy
  • Regattas
    • Race Season 2022
    • General Information
    • Saratoga Information
    • Printable Documents
    • Race Sites >
      • Caufield Boathouse, West Point
      • HRRA Boathouse, Poughkeepsie
      • Pinecliff Lake, West Milford
      • Saratoga Lake State Boat Launch
  • Photos
    • Instagram
    • 2021 / 2022
    • 2019/2020
    • 2018/2019
    • 2017/2018
    • 2016/2017
    • 2015/2016
    • 2014/2015
    • 2013/2014
    • 2013 Boathouse Rebuilding
  • Videos
  • Calendar
  • Contact Us